3 Questions

Submitted by riyaz145 on Thu, 01/03/2013 - 14:08

 Many more changes were made to the project during the project executing process than had been expected. What is the best thing for the project manager to do now?

1. Wait until all changes are known, print and revise the baseline

2. Make changes as needed , but maintain a schedule baseline

3. Make only changes approved by the management

4. Talk to management before any changes are made

 

What is the best technique to ensure project work is really complete?

1. Final performance reporting

2. Procurement audits

3. Archive records

4. Formal acceptance

 

A team member notifies that she added extra functionality to a project however there's no impact to the cost or schedule. What should be done as a result of this change?

1. Implement change control processes to track the change

2. Understand what functionality wasadded

3.Instruct the team member to remove the functionality

4. Issue an approved request.

Kindly clarify...

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admin

Fri, 01/04/2013 - 11:26

Answers in bold below.

 

Many more changes were made to the project during the project executing process than had been expected. What is the best thing for the project manager to do now?

1. Wait until all changes are known, print and revise the baseline

2. Make changes as needed , but maintain a schedule baseline

3. Make only changes approved by the management

4. Talk to management before any changes are made

 

What is the best technique to ensure project work is really complete?

1. Final performance reporting

2. Procurement audits

3. Archive records

4. Formal acceptance

 

A team member notifies that she added extra functionality to a project however there's no impact to the cost or schedule. What should be done as a result of this change?

1. Implement change control processes to track the change

2. Understand what functionality was added

3.Instruct the team member to remove the functionality

4. Issue an approved request.

( since the question is what should be done as a result of this change , in the sense what are next steps)

riyaz145

Mon, 01/07/2013 - 11:56

Dear Admin,

thanks for yoru response. Appreciate your comments on the following please

First Q 

Yes. I chose this option however Rita fast track says option 2. Any justification?

Second Q

Since the Q asked technique, I was thinking of "procurement audit"? Appreciate comments

Third Q

Why not option 2? IMHO this is gold plating, Isn't it? then how could this be accepted. I was thinking of option 2 has to be done NEXT. then option 3? Kindly advise

Regards,

Riyaz

smartcode

Mon, 01/07/2013 - 13:22

 2-4-2

management does not approve the changes

Eeighther CCB approve changes or PM himselve 

===================

Formal acceptance is the correct answer

====================

Always understand the change before any act, then analyse

riyaz145

Mon, 01/07/2013 - 13:58

Dear Smartcode,

Based on the preventive actions that ideally a manager has to perform in controlling the changes...have 2 Questions ?

1. kindly clarify how could a PM only be bothered about tracking the changes whereeas trying to prevent it...

2. Yes. I agree that here the option of CCB is not given however kindly confirm whether "management" should not be considered as a synonym in such types of Q for CCB, assuming some of the management staff will be part of the CCB ? Just my thoughts..

Appreciate clarifications....

Thanks a bunch

sspawar

Mon, 01/07/2013 - 18:23

as per my view


answer would be 3, 4 3


1.  3 --- management" should not be considered as a synonym in such types of Q for CCB, assuming some of the management staff will be part of the CCB ? Just my thoughts..


2.  4 ---- very clear,  read pmbok verft scope and close project. and procurement audit also.


3.  3  -- here team member agreed that she added fubctionality, first it should be stopped./removed. why should it will be taken as change or to be understood when it is clear that it is gold plating and out of scope.

Connect2pmzilla

Wed, 01/16/2013 - 18:35

I agreee that team member should have discussed with PM before adding any functionality.


But cant it be a situation that functionality or requirements have been missed to capture during scope verification which she later added to it? so she thought that it should be included and then notified to PM.


So in this case my view first PM should try to under what was added by a team member. He/she just like that can not remove a functionaly which was added which could create some risk later if this functionality was missed during scope identification.


PS: Manier times Missing a fucntionality & missing a requirements happen in most of the organization. 


Sasi

sspawar

Thu, 01/17/2013 - 11:02

May be you and Reeta correct.


But in case of risk -   the term "EXTRA"should be replaced by term "essential" or "necessary" .


I ask What may be any example which does not affect time or cost - but can create a scope?


We know better triple constraints. 


But question is  increasing (adding extra functionality) scope without affecting schedule and cost. Is it possible?


I do not agree with REETA at manier places. 


But exceptions are every where. It is very firmly believed that approximate 25% questions of PMP are always have large disagreements and can not be  proved for one answer.

Connect2pmzilla

Thu, 01/17/2013 - 18:41

You may not be able to agree with Reeta because she may try to look things from many different ways & sceanrios. Trust me, i have not read Reeta yet.


All i am saying based on my experience...My view on 2 items that you have listed above,


***But in case of risk -   the term "EXTRA"should be replaced by term "essential" or "necessary" ***


I agree scope should be accepted & changed if its essential or nessary. This is why i am saying, PM should try to understand what was by her whether it is essential or nessary or extra. then he can ask her to remove it if its extra.


****But question is  increasing (adding extra functionality) scope without affecting schedule and cost. Is it possible?****


Yes, it can be done depends on what scope was added (question says it does not affect the cost & schedule). During effort estimation preparation, we always have a effort for contingency plan which can be used when such changes happen in the project.


And most of the release based projects run in time & material contract where customer does not control how many resources should be part of it. So manier organizantion try to hv less resources and some buffers. During such condition these extra effort will be managed & taken care by buffer resources.


And we all know 1% of the projects only do not miss any scope/functionality whereas 99% of the projects do miss. These info may be available in organizational process assets, which is why we have a activity of contingency plan.


This is purely based on my experience & i may be worng from what PMI suggets. So pls bear with me.

Connect2pmzilla

Thu, 01/17/2013 - 21:33

Here is my justification why PMI would prefer ans C


PMI would as you to remove the functionality and C is correct answer since this sounds like gold plating. Bcos this was not part of the PM plan and was also not requested by Client. So it should not even go through change control consideration since its extra functionality. And we have to stick to the plan and not attempt to pretty anything up regardless of whether it affects the baselines or not.


But, in the real world, i would do B first myself. I would want to know the details to confirm myself whether the functionality was valuable or not.


I would strongly believe B is the BEST answer to show a PM as someone who runs through analysis and information gathering before make any decision.


Hope this helps.


Thanks,


Sasi

sunitaPMP

Mon, 01/07/2013 - 21:54

My ans are

2,4,3

 

Thanks

rjbuzzing

Tue, 01/15/2013 - 06:35

What are the Correct Answers as per the book please ? 

riyaz145

Tue, 01/15/2013 - 16:57

 According to Rita the answer's are 2,4,2...