Procurement-Pls validate my understanding

Submitted by MeenaBalaji on Tue, 11/06/2012 - 00:24

Hi All,


I'm just trying to put the procurement process together. Pls validate my understanding of the below terms


1. Procurement Mgmt Plan - Once you decide to buy, it tell you how you are going to go about the procurement process


2. Procurement SOW - Contains ALL the work to be done by seller+meeting, reporting and communication reqd


3. Procurement documents - Its Procurements SOW + Terms and Conditions. Can be IFB, RFP or RFQ


4. Contract - Buyer and seller negotiate and may make modification to SOW and/or contract terms. When they finally sign it, it becomes the binding contract


5. Source selection criteria - Weighing system to be used to select the seller. Its part of the Procurement documents(this part I'm not sure. Is the Criteria in the contract or part of Procurement documents)


Also pls clarify what procurement documentation comprises of


Thanks in advance for your help


Meena


 

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admin

Tue, 11/06/2012 - 10:03

Procurement documents can include , but not limited to

  1. RFP, RFQ, RFI
  2. Proposal response from Seller
  3. SoW or Contract
  4. Technical specifications sent by buyer.
  5. Corrigendums which are additional information to RFP  or it may contain answers to seller questions after bidder conferences
  6. Approved and unapproved contract changes
  7. During execution - Work performance indicators, status reports, financial documents etc
  8. Warranties, Support related documentations
  9. Invoices/ Payment records
  10. Contract related audit and inspection records.

gabymr

Tue, 11/06/2012 - 12:58

Hi

Source selection criteria can be part of the procurement documents. As you said, it's the system used to select the seller but it is not always a weight system.

 

Regards