PMP in nut-shell
This is my attempt to say PMP in nutshell
OMG-PMP. What is it? too much stuff-Initiating, Planning, Executing, Monitor and Control, Close. What 1,2,3,4,5. Then what are those, yeah, Knowledge areas. Integration, Scope,Time, Cost, Quality, Human Resources, Communication, Risk, and Procurement.
I know not all the people study for PMP are not project managers (I think the PMs don't need this) and want to become one. In my opinion most of them do it because it is industry recognized and will definitely provide good knowledge on project management. After studying for this you can feel the difference, what your colleagues in management are talking about makes more sense to you :-)
Ok now, what these 5 process groups are. As a matter of fact we all do these things in our life without even knowing it. Lets see. Initiating process group: In short define a new project or phase get authorization initial scope and initial financial resources and identify stakeholders………..
This is like suppose your cousin is getting married and you want to attend. Your project is attending the wedding, suppose you need permission from your parents to travel with the marriage party. You need authorization, then you need I can say scope is how many days you stay there, what you need to go and what to buy all that stuff. Financial resources- hmm this is important, you need money to travel, buy gift, since you are attending a weding you want to have all new stuff, so
buy new dresses, shoes, makeup so many things so check your financial resources, do I have enough for all these or I have to have my parents to chip in. The stakeholders - its hard. Stakeholders are the ones impacted by this project either positively or negatively, so who are the stakehoders here? I can say yourself, since you benefit by this trip, your parents negatively or positively - positively in the sense they get a break from you for few days (just kidding), negatively in the sense if you make them pay for it, and your friends - positively means the friends who love to see you and negatively means who are jealous of you :-) very simple.
Ok. We are done with initiation. Lets see Planning: Planning group consists of those process performed to establish the total scope……. You know this part. The minute you heard of wedding you started planning without even knowing it. When to travel, check your calendar, available dates to travel, when to go shopping, where to go for shopping, what to buy, who goes with you, what to wear, shall I wear a sarry or a dress, pointed heals or regular heals, do I have to diet a few days; all these things are to develop the course of action required to attain the objective. Our objective is attend the wedding and have fun.
Execution: You have the initiation, you are done with planning and now the time to execute it. Finish shopping, book your tickets, pack and up fly.
Monitor and Control. You executed your plan, now you are in a new place, new people what do you do? Nothing you just enjoy, where as your mom calls every day and checks on you, tell you don't go out in night, keep your jewelry safe….. so basically that is monitor and control. In project management world you monitor the project for all, risk, quality, cost, timelines and control them otherwise they get out of control and the project goes no where except in to drains.
Closing: You close the project. Keep in mind project is temporary endeavor. Your project here is to attend the wedding and come back safe. Once you come back home your project is closed. In closing the project we document lessons learned, obtain client acceptance and so on. I am sure you must have learned something from this trip so those are the lessons learned.
Ok! lets see what knowledge areas are:
Integration Management: This is from initiating to closing. You initiated a project of attending the wedding, obtained authorization, planned your trip, thats your project management plan, all the other things what to wear, where to shop, who goes with you all are part of your project management plan. You executed the project, by attending the marriage. Monitor and control is the one you kept an eye on your expenditure (hopefully) and kept under control, and your mom did the monitor and control to help you out. Closing is the one coming back home nice and safe. So basically you initiated, planned, executed, monitored and condoled and finally closed it.
Scope Management: Collect requirements, define scope, and create WBS (work break down structure) - too much stuff. if we go back to our little wedding project, getting information about the wedding is collecting requirements, define scope is your shopping plan, travel plan like whats my scope, can I spend lavishly and fly first class and shop only in top branded malls or I am Ok with something else. Then WBS- you break down your work needed to go to the wedding, like first go shopping for dresses, next day shoe shopping, few days go to gym, buy tickets, pack.
Of course: Verify scope and control scope are there in Monitor and control, we leave that here. We just want to get the idea of what Integration is, what scope is and what the other work areas are.
Time Management: Well! Obviously you did that otherwise you must have missed the wedding.What you needed to do before you fly, you defined your activities like shopping, going to the gym, buying tickets in time, checking your friends schedule so that you can drag them to go around shopping with you. You must have estimated how much time it takes to shop around (I know its hard to do that), how much time to spend in the gym, who is available to go with you and had a rough a schedule for all these. That is time management.
Cost Management: Ok this is hard, but again your shopping, flight tickets, other things all if not you, your parents must have done some cost management on this project. Estimate how much it costs and what the budget is. That is cost management.
Quality Management: Hmm, lets see. We don't have a real match here but the total quality of the trip, if you had a wonderful trip within the budget, scope and time lines, then quality is maintained. In one way quality was planned, like buying name brand dresses, staying in a nice place and like that. If the project has no quality then it has no value so quality is important.
Human Resources: We need human resources for any project. We need people to do our work. In our wedding project the driver to take you around, your maid to organize your spread around shopping bags, may come under human resources. You or your parents acquire this team and maintain them.
Communication Management: It is very important in any project and we all do it every day. In this example, you identified the stakeholders (your friends),to go to shopping with you and may be planned your communication so that they get interested and go with you. May be you called them and told them how wonderful your trip was that is reporting.
Risk Management: Plan risk, identify risk and ….. In our project I am sure you planned for the risk. What if my flight gets cancelled in the last minute, can I go by the next one, may be I should book an early one so that just in case if it gets cancelled I can take the next one. Do I have to pay more, how late do I reach? all this planning risk.
Procurement Management: It is the process necessary to purchase or acquire products. Here in this our little project it is again our favorite thing, shopping. Which mall (vendor) do I select? Do I get the dresses made at home like customized ones or buy them outside? Where to buy, who got the better brand at better price; what airlines is better to fly what are their cancellation policies. Basically getting the things done for the project by procuring needed man power to do the work, in house or out side vendors, calling for bids, quotes and getting in to contracts and so on.
Thats all, you got the idea. Get Rita's book and Fast track (package audio CD +Fast Track +book) from RMC 'http://www.rmcproject.com' and pass the exam.