Confusion on closing project question

Submitted by mmr_muthu on Sun, 09/23/2012 - 17:04

 I have a confusion on the below explanation.

Its says that "Release the team" is no longer part of closing. but in th explanation itself it indicates it.

Anyone help me, which is the right anser for the question and why. Thanks.

Question: Which of the following is the correct order of actions that you take during the closing processes?
 
Options:
A. Get formal acceptance, release the team, write lessons learned, close the contract
B. Write lessons learned, release the team, get formal acceptance, close the contract
C. Get formal acceptance, write lessons learned, hand over deliverable to stakeholder(s), close the contract
D. Get formal acceptance, close the contract, write lessons learned, release the team
 
Explanation : Answer (c) Get formal acceptance, write lessons learned, hand over deliverable to stakeholder(s), close the contract. One important fact is that you need your team’s help when you’re writing the lessons learned. That’s why you can’t release the team until the lessons learned are documented and added to the organizational process assets. Also, the last thing you do on the project is close the contract. Remember, release the project team is no longer part of closing as per the new RDS study conducted by PMI.
 
Your Answer :  D Get formal acceptance, close the contract, write lessons learned, release the team
Forums: 
PMP / CAPM exam Question bank
  • Log in to post comments
  • 1479 reads

projmanpro

Sun, 09/23/2012 - 17:24

Dude, i cannot see any confusion on the question and the answer (with explanation). How come it confused you? The explanation is clear, saying "release the team is no longer part of the close process. Notice that all options EXCEPT C have all included "release the team" as part of the process. 

So where's the confusion exactly? i can help you dude.

You can follow me also in my thread at www.pmptrend.com

mmr_muthu

Sun, 09/23/2012 - 21:58

 My confusion is, the below explanation makes me to think that "Releasing team" is still part of closing process.

One important fact is that you need your team’s help when you’re writing the lessons learned. That’s why you can’t release the team until the lessons learned are documented and added to the organizational process assets. 

And I dont know / understand why release team can not be part of closing process.

admin's picture

admin

Mon, 09/24/2012 - 02:13

Release team is part of closing process. The above statement does not state that its not part of closing process. The question is not to great either, it assumes that "Contract close" is closing the project's contract, it could even be closing vendor contract. Search on PMZIlla for closing process order or refer to these links

http://pmzilla.com/whats-order-closing-process

http://pmzilla.com/closing-activities-sequence-0

http://www.pmchamp.com/contract-closure-administrative-closure-pmp-exam/

projmanpro

Mon, 09/24/2012 - 06:22

In my understanding of the question and the explanation, and to answer your confusion, let me paraphrase the explanation like this:

"If you release the project team during the closing project/phase process, then who will do the remaining tasks up to the final close out of the project/procurement? His notion is that - the project team must be available up to the final closure of the project, and you may only release your team once the project is finally closed out. In otherwords, if your project is closed out today, you may release your team tomorrow. In this notion, could you consider "releasing the team" as part of the closing process? while in fact, closing has been done already?

That is why as per the question and the explanation, i cannot see any confusion.

However, as to how PMBOK4 supports that notion, i have not seen any.About the latest RDS, i have not read actually the proceedings, and am not sure also if RDS can be considered official bases of PMknowlwdge. Though in Rita's latest book, releasing the team is not part of the close project/phase process.

You may have a look at this document (you can download) http://pmptrend.com/index.php/en/forum/11-Questions-Answers-Queries-Infos-Etc/257-Course-of-Actions-across-the-PM-processes-as-per-Ritas-7th-Edition-Book

saket_pmp

Mon, 09/24/2012 - 08:21

Projmanpro has explained it very well. You should not read book lines, by words. I have seen some PMP book authors saying releasing resource is part of closing process. They are not wrong since such authors are industry experts and hence they write what they have seen across industry.


Say, I have a team of 20 people and my project is in the closing process. I might not need all 20 members for closing formalities, so I can release 15 and keep 5 with me so that closing formalities are done properly.


What I am trying to say is that, understand the case or the scenario given. A rule of thumb is that you CANNOT release a resource until closing formalities are done, but it might have some tweaks as I said that you will have to consider while you read various PMP books and when you see author saying releasing resource is part of closing process. It is definitely part of closing as there is no project phase after closing, but releasing resource should always be the last process because as a PM you have to assure that all closing formalities are done by the team including all documentation updates.


Please understand the concepts over this and never go by books words or lines, always see the PMP question and the situation that describes.


Saket, PMP

mmr_muthu

Mon, 09/24/2012 - 16:34

 Appriciatign your efforts. Thaks guys. It helps me to get in..